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The Senate Legislation of the Ethiopian Civil Service Society (Directive No. 395/2013)

Ethiopian Civil Service University395/2013

Summary

This document is the Senate Legislation of the Ethiopian Civil Service University (ECSU) for 2017, detailing general provisions, governing bodies, internal academic organization, rules for academic staff and technical human resources, academic policies for undergraduate and graduate programs, bestowal of honorary doctorates, student affairs, gender affairs and HIV/AIDS prevention, research, publication, community service, training and consultancy services, and quality assurance systems. It also includes provisions for miscellaneous matters like forgery, repeal of previous legislation, and effective date.

Who's affected

Academic staff, consultants, technical support staff, students, and administrative staff of the Ethiopian Civil Service University.

Action required

Review the document to understand the specific regulations, rights, duties, and procedures applicable to academic and administrative functions within the Ethiopian Civil Service University.

Key points

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  • Establishes the Senate Legislation of the Ethiopian Civil Service University (ECSU).
  • Defines the structure, powers, and responsibilities of University governing bodies and administrative units.
  • Regulates academic policies and procedures for undergraduate and graduate programs.
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    • Outlines rights, duties, and promotion criteria for academic staff, consultants, and technical support staff.
    • Details student rights, duties, and disciplinary procedures.
    • Covers research, publication, community service, training, and consultancy frameworks.
    • Emphasizes quality assurance mechanisms at program and institutional levels.
    • Specifies provisions for honorary doctorates, gender affairs, and HIV/AIDS prevention.
    • Includes miscellaneous provisions on forgery, repeal of previous legislation, and compliance.

Requirements

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  • Fulfill academic and non-academic admission requirements for undergraduate and graduate programs.
  • Adhere to class attendance policies (minimum 85%).
  • Meet CGPA/CANG requirements for academic progression and graduation.
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    • Follow procedures for course registration, adding, dropping, repeating, and exemption.
    • Comply with examination regulations, including prohibitions against cheating.
    • Submit to continuous assessment and adhere to grading systems.
    • Meet research and publication requirements for academic staff promotion.
    • Fulfill duties and responsibilities as outlined for various academic and administrative positions.
    • Abide by disciplinary rules and regulations.
    • Comply with study, research, and sabbatical leave application procedures.
    • Ensure proper handling and use of University property.
    • Maintain academic integrity and professional ethics.
    • Participate in University affairs, reform activities, and committees as required.
    • Observe all policies, rules, and regulations of the University and relevant laws.

Rights and permissions

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  • Exercise academic freedom consistent with the University's mission.
  • Be entitled to further education and training for professional development.
  • Be promoted and assume higher academic ranks.
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    • Enjoy transparent, fair, and equitable administration and remuneration.
    • Be informed of performance evaluation results and access personal files.
    • Receive equal and fair treatment with human dignity.
    • Be informed of University plans, developments, and performance.
    • Elect and be elected to positions where applicable.
    • Compete for leadership positions on merit.
    • Receive due process in disciplinary matters and seek redress.
    • Conduct research and disseminate findings.
    • Enjoy freedom of association and form groups.
    • Publish research outputs together with students.
    • Access to University libraries and other facilities.
    • Receive advice and guidance from Academic Advisors.

Restrictions

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  • Prohibition of political and religious movements in University premises.
  • Prohibition of possession or use of drugs, 'chat', and alcohol.
  • Restriction on smoking in designated areas.
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    • Prohibition of demeaning others based on gender, race, religion, nationality, age, or disability.
    • Prohibition of disturbing the University community through fighting, noise, etc.
    • Prohibition of theft, misappropriation, and misuse of University property.
    • Restriction on working for other institutions or engaging in private interests without permission.
    • Prohibition of defamation and offensive behavior.
    • Limitations on course adding and dropping outside specified periods.
    • Restrictions on the number of courses or ECTS/credit hours per semester.
    • Requirements for minimum attendance and CGPA/CANG for academic progression.
    • Prohibitions and penalties for cheating in examinations.
    • Limitations on the number of times courses can be repeated.
    • Restrictions on the number of students an instructor can advise.
    • Requirement for thesis/dissertation defense and approval processes.
    • Prohibitions against receiving honorary degrees while employed by the University.
    • Degrees honoris causa shall not be awarded posthumously or in absentia.

Penalties

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  • Oral warning
  • Written warning
  • Final written warning
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    • Fine up to one month's salary
    • Fine up to three months' salary
    • Withholding of next academic rank or salary increment (up to two years)
    • Dismissal from employment
    • Suspension from studies (at least one academic year)
    • Indefinite dismissal from the program
    • Zero points on examination or graded exercise
    • Conversion of 'NG' grade to 'F'
    • Claiming damages for failure to return from study leave
    • Loss of standing with the University for failure to return from study leave
    • Denial of re-admission for failure to follow clearance procedures
    • Disciplinary action for presenting forged credentials or false statements

Objectives

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  • To establish a comprehensive legal framework for the governance and operation of the Ethiopian Civil Service University.
  • To define the structure, powers, and responsibilities of the University's governing bodies and administrative units.
  • To regulate academic policies and procedures for undergraduate and graduate programs, including admission, curriculum, assessment, and graduation.
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    • To outline the rights, duties, and responsibilities of academic staff, consultants, and technical support staff, including promotion, leave, and disciplinary measures.
    • To govern student affairs, discipline, gender equality, HIV/AIDS prevention, research, publication, community service, training, consultancy, and quality assurance.
    • To ensure the University operates efficiently, effectively, and in accordance with national standards and aspirations for public service capacity building.

Organizations

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  • Ethiopian Civil Service University (ECSU)
  • ECSU Senate
  • Board of the University
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    • President of the University
    • Vice Presidents (Academic, Research and Community Services, Training and Consultancy, Administration and Student Services)
    • Academic Commissions (AC)
    • College Managing Councils (CMC)
    • Department/Institute/School Councils
    • Senate Standing Committees (SEC, CASC, APC, RPC, ASAC, TCC)
    • Council of Graduate Studies (CGS)
    • University Managing Council (UMC)
    • University Council (UC)
    • Ministry of Education
    • Ministry of Public Service and Human Resource Development
    • Higher Education Relevance and Quality Agency (HERQA)

Legal references

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  • Higher Education Proclamation No. 650/2009
  • Council of Ministers Regulation No. 121/2006
  • Hawassa University Senate Legislation (2015)
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    • Addis Ababa University Senate Legislation (2013)
    • Haromaya University Senate Legislation (2013)
    • Harmonized Academic Policy of Ethiopian Public Higher Education Institutions (2012)
Original sourcehttps://justice.gov.et/en/directives/the-senate-legislation-of-the-ethiopian-civil-service-society-directive-no-395-2013/
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